Policy Board Minutes—22 Mar 2017

3:30 p.m.

UC 402/3

Present: Nola Agha, Rachel Brahinsky, Robin Buccheri, Jennifer Dever, Sharon Gmelch, Candice Harrison, Malik Henfield, Gabe Maxson, Elliot Neaman, Gleb Nikitenko, Mary Jane Niles, Meera Nosek, Julia Orri, Stefan Rowniak, Steve Roddy, Calla Schmidt, Claire Sharifi, Betty Taylor, Brian Weiner, Maggie Winslow

Guest: Michael Beseda, the new Vice Provost for Strategic Enrollment

Minutes from 22 Feb were approved


1.   Awards and Retirement dinner 6 May. We will send out reminders and ask for confirmation due to limited seating.

2.   Retroactive pay will be in the April or May paycheck (most likely May). Everything in the contract is now valid.

3.   Post-sabbatical merit pay deadline will be 15 May for all sabbaticals taken in the 2016-17 academic year. Awards announced mid-fall.

4.   Recusal PB 12 April

5.   Last PB 10 May

I.                                  New Business

A. Strategic enrollment—Beseda. Beseda introduced himself. He said that he has been interviewing over 90 faculty and administrators to get to know the university and its challenges. He wants to create a faculty advisory committee for enrollment. Beseda is interested in examining the value of test scores for admission to USF. He added that the admission events such as “Meet USF” may be better suited for weekdays to increase faculty participation (versus weekends). Beseda added that USF needs an enrollment plan. He will draft a plan that the community may weigh in on in the fall.

A question and answer session began. Henfield said that there are no incentives in terms of additional faculty lines, for example, for increasing enrollment in the SOE. Beseda replied that an amazing aspect of USF is the rate of enrollment growth at the UG and graduate levels over the past two decades (+30%). He added that there must be buried incentives somewhere. Nikitenko added that there are intrinsic incentives—what about for the students? Beseda said that enrollment support for graduate programs varies widely —we don’t have a graduate division. Nosek added that there is increasing enrollment for graduate programs in SONHP and often there are not enough faculty for new programs such as a dual-degree program.

Taylor asked about Beseda’s relationship to the administration. Beseda said that he can do what he thinks is right—he is happy to be at USF. He added that there needs to be a reasonable set of realistic enrollment goals. Taylor then asked about strategies for the enrollment management team. Beseda replied that better connectivity to faculty is essential; knowledge of academic programs is needed. He added that our website should offer a depth of information about faculty and programs. Dever said that lack of faculty input in programs (engineering) occurs.

Buccheri was pleased with the enrollment plan focus. She would like to see an alignment of marketing with enrollment—Programs need funded marketing plan to meet enrollment projections. Weiner added that there are barriers to the graduate programs working together—budgeting and administratively. He added that some grad programs do not work in concert with each other. Again, he stressed faculty input. Schmidt asked if there was a plan to limit growth. Beseda said that the University’s master plan agreement with the city of San Francisco limits growth on the Hilltop to 1% per year so we can’t keep growing forever.

Agha asked about coordination of marketing. Beseda expressed confidence in new OMC VP Ellen Ryder, mentioned that a new undergraduate enrollment campaign was being developed, and agreed that there are challenges – particularly with the website. Harrison said that the multi-cultural recruitment was lost—what is the plan for a new office or structures? Beseda replied that he learned a lot about the history of the position when he arrived. He added that there needs to be a core group of staff in the admission office to focus on access and inclusion. He is asking for volunteers for the search committee.

Lorton, Jr. asked about the growth at the regional campuses—what do we have to look forward to? Beseda has visited the branch campuses (Sacramento, Santa Rosa) but does not have the answer presently for growth at these satellite campuses. He added that the challenge is to grow graduate programs at these campuses—we have to work at it.

Neaman asked about the effects of current politics—immigration etc. Beseda said that there would be huge hits from loss of Pell Grants and work study funding. There are real challenges, he added. Agha asked about how faculty can work with Beseda’s office. He replied that a volunteer group is great but a group that is empowered is preferred. Neaman suggested a conduit or advisory panel from the PB. Neaman said that we will put it on our agenda.

Taylor added that when she was dean of CPS she utilized the public. Another guest asked about how retention fits into the enrollment plan—what are the big issues? Beseda said USF made a huge commitment to CASA—which worked with retention. He said that the commitment to retention does not end when the student arrives on campus.

We thanked Beseda for his time.

B. College Curriculum Committee bylaws—Neaman. Neaman said that the major change was that a non-voting member from the registrar’s office will be sitting in the meetings. We reviewed the document. Winslow agreed that the document was an improvement. Agha was concerned that the links did not work properly. Winslow made a motion to approve and was seconded by Dever. The bylaws were unanimously approved.

The meeting was adjourned at 16:55.

Submitted by Julia Orri

USFFA Secretary