Leave of Absence

The University provides leaves of absence to enable employees to attend to personal and professional obligations and for periods of disability. The policy for workers covered by a collective bargaining agreement is contained in that agreement.

The Faculty Association is covered under Article 26 of the Collective Bargaining Agreement (pg 67) which can be viewed or downloaded HERE. Article 67 is reproduced below.

ARTICLE 26. Leaves of Absence

26.1 Sabbatical Leaves
26.1.1 Purpose
The purpose of a sabbatical leave is to increase the effectiveness of the
faculty member to the University and to afford that member opportunity
for professional development.
26.1.2 Eligibility
(A)
An Association member shall be eligible for a sabbatical leave
beginning in his or her seventh year of continuous full-time service
as a probationary or tenured faculty at the University, and in the
seventh year following each sabbatical leave granted.
(B)
An Association member shall not normally be granted a sabbatical
leave during a terminal or retirement contract.
(C)
The eligible faculty member may select either a one-semester
sabbatical leave at full compensation or two semesters. An eligible
faculty member who selects the two-semester option shall be
compensated at three-quarters (75%) of his or her annual
(academic year) salary.
(1)
If eligible faculty apply for and are awarded a sabbatical
leave at 75% of their annual academic year salary pursuant
to this Article, such sabbatical leave may be deferred by
agreement of the University and faculty member. Deferred
leaves shall be funded. Agreement to defer a sabbatical
pursuant to this clause shall not increase the seven (7) year
waiting period for eligibility for a subsequent sabbatical
leave, except by mutual agreement of the faculty member
and the University. The decision to defer such leaves does
not extend this provision beyond July 1, 2011 unless this
provision is specifically renegotiated and agreed to by the
parties. Faculty awarded such leaves through February
2011 shall be eligible to take them the following year.
(D)
Sabbaticals are contingent upon staffing and scheduling
requirements and may be denied by the Dean if the sabbatical does
not meet the purpose as set forth in 26.1.1.
(E)
A full-time faculty member in the fourth year of a probationary
appointment shall be eligible for either a one-semester sabbatical
leave at full compensation or two semesters at half compensation
under the following conditions:
(1)
Such faculty member shall be in good standing at the
University; e.g., shall not have performance or disciplinary
related problems.
(2)
Such faculty member shall have worked at the University
for at least three full years and no more than one (1) year
prior credit towards tenure shall have been awarded.
Application for such leave shall be made by December 15
by faculty in their third year of appointment as defined
above.
(3)
The plan, sabbatical and schedule of study for a faculty
member awarded a fourth year sabbatical must be approved
in writing by the Dean.
The following condition applies to fourth year sabbatical
leave provisions.
Faculty awarded a fourth year sabbatical shall be eligible
for a sabbatical leave six (6) years after they have been
granted a sabbatical leave, where such faculty have
complied with all sabbatical leave requirements and have
achieved tenure at the University.
(4)
A faculty member who receives a sabbatical leave pursuant
to 26.1.2 (C) shall not be eligible to receive another
sabbatical leave pursuant to 26.1.2 (A) until the seventh
year following a sabbatical leave.
(5)
Exceptions to the above (to expand eligibility) may be
made by the Dean. Such exceptions shall not be precedent
setting.
26.1.3 Applications
Application for sabbatical leave shall include the following:
(A)
The presentation of a definite plan for the scholarly use of the
sabbatical.
(B)
An indication of the specific semester(s) for which the leave is
requested.
(C)
The description of any fellowship and/or grant pending or secured
at the time of making application for sabbatical leave.
(D)
The applicant’s agreement to return to service with the University
for one academic year in the period immediately following
expiration of the leave; or to refund the compensation paid him or
her by the University during his leave, unless this obligation is
specifically waived or deferred by the University.
(E)
The applicant’s agreement to submit a written report on the extent
to which he or she has achieved the purpose for which the leave
was granted; this report shall be submitted to the Dean of his or her
school or college.
(F)
Within each school or college, all applications for sabbatical leaves
shall be submitted to the Dean on or before December 15th of the
fiscal year preceding the University fiscal year in which the leave
is to begin.
26.1.4 Conditions
(A)
The applicant is expected to sign a statement that she or he will
return to the University for at least one (1) academic year
following the sabbatical leave.
(B)
A report of the results of the sabbatical leave must be filed with the
Dean within ninety (90) days after the beginning of the semester
immediately following the end of the sabbatical leave.
(C)
An individual on sabbatical leave shall not give, for compensation,
personal service that will adversely affect the sabbatical leave
project. Any service for compensation shall be reported to and
must be approved in advance by the Dean.
(D)
Formal study for an advanced degree is not normally acceptable as
a sabbatical leave project. Exceptions to this regulation require the
written approval of the Dean of the candidate’s school or college
prior to filing of the application.
(E)
Faculty who fail to substantially complete all requirements for a
sabbatical leave shall not be eligible to begin accumulating time
for a subsequent sabbatical until such requirements are completed.
26.1.5 Final approval or disapproval will be given in writing by the Dean on or
before February 15th.
26.1.6 A denial of sabbatical leave shall be subject to the grievance and
arbitration procedure contained in Articles 38 and 39 of the Agreement.
26.1.7 It is understood that the provision of sabbatical leaves at three-quarters
(75%) of salary for two semesters (26.1.2 (C)) will not continue
automatically and must be renegotiated subsequent to July 1, 2008.
26.2
Special Leave
26.2.1 “Special leave” refers to leave taken for purposes which include engaging
in public service, formal study, research, or teaching at another institution.
Among the factors considered is the likelihood, in the University’s
judgment, that the leave will make a significant contribution to the
professional growth of the faculty member or the librarian. The term of
leave is ordinarily one year. It may be renewed only with permission of
the Dean or Library Dean.
26.2.2 For a probationary faculty member, scholarly leave of absence for one
year or less will count as part of the probationary period for tenure as if it
were prior service at another institution unless the faculty member and the
Dean agree in writing to an exception to this provision at the time the
leave is granted. Whether or not special leave is considered as service to
the University for purposes of advancement in rank, or as part of the
probationary period for tenure, or as counting towards eligibility for
sabbatical, must be agreed to in writing by the Dean and the faculty
member before the beginning of the leave.
26.2.3 A special leave is a leave without pay or compensation, but it shall be
possible for the faculty member or librarian to make arrangements with
the Personnel Office to assume financial responsibility for payments in
order to keep medical or other insurance in force during the period of
leave, if so permitted by the suppliers of such insurance.
26.2.4 A special leave should be applied for as early as possible, so that the
University can plan satisfactorily for the absence of the faculty member or
librarian on leave. Applications shall be made to the Dean.
26.2.5 A tenured faculty member granted special leave does not lose tenure rights
unless he or she does not return to the University within three (3) years.
The faculty member or librarian shall return to the same step on the salary
scale which she or he would have enjoyed without the leave, unless other
arrangements, agreed upon in writing before the leave, have been made,
provided she or he returns in one (1) year.
26.3
Sick Leave
26.3.1 Sick leave for an extended period may be applied for through the Dean.
Upon submission of a physician’s certification of illness, or other proof of
illness as required by the University, the University will pay up to three
months’ compensation for probationary or tenured faculty members or
librarians, only for the period of time which he or she is scheduled to
work.
26.3.2 After seven (7) days of disability, Voluntary Disability Insurance will pay
up to $840 per week and the University contribution will be reduced by
this amount. An informative brochure and further information are
available in the Personnel Office. In order that voluntary insurance may be
applied for, it is the responsibility of the faculty member or librarian to
notify the Personnel Office as soon as possible, but no later than three (3)
weeks after the beginning of sick leave.
26.3.3 Faculty members or librarians are provided long-term disability insurance
for illness which lasts longer than six (6) months.
26.3.4 If the University believes that a health condition is interfering with the
scope or quality of the Association member’s professional responsibilities,
the Association member shall be consulted in an attempt to resolve the
problem. If no agreement is reached, the Dean may require the
Association member to request an appropriate leave of absence pursuant to
this Article, which shall normally be sick leave.
26.4
Jury Duty
Leave of absence for jury duty shall be granted to a faculty member or librarian
by the Dean. In such cases, the faculty member or librarian will receive his or her
salary less the amount given for jury duty.
26.5
Military Leave
The University shall make provision for short leaves with pay [up to fifteen (15)
days] for military training, and extended leaves without pay for military service or
defense work.
26.6 Parental Leave, including Pregnancy Disability Leave
An Association member shall be granted unpaid parental leave for a period of up
to one (1) year for each pregnancy. This one (1) year leave for each pregnancy is
intended to cover, individually or in combination, any periods of disability due to
pregnancy or related medical condition and of parental leave to be home with a
newborn child. Faculty women on leave as a result of disability due to their
pregnancy or related medical conditions shall, upon request, receive sick leave
and disability leave pay for four (4) weeks prior to the expected delivery date of
the infant and for six (6) weeks after the birth date. To receive consideration for
pay for longer or alternative periods of time (in return for a non-teaching
assignment), the Association member can consult with the Dean. The decision of
the Dean in this matter shall be final.
Parental leave benefits as outlined above shall not be abridged by the end or
beginning of the semester before or after the birth of the child. Whether parental
leave is counted as length of service for purposes of advancement in rank and
salary, or as part of the probationary period for tenure, or as counting towards
eligibility for sabbatical leave, must be agreed to in writing by the Dean or
Library Dean and the Association member before the beginning of the leave.
26.7
Funeral Leave
The University shall grant paid funeral leave for up to three (3) working days in
the event of a death in the immediate family (spouse, legally domiciled adult (as
defined herein), child, stepchild, stepfather, stepmother, parent, brother, sister,
father-in-law, mother-in-law or grandparents). It is the intention of this provision
that persons that take such leave shall actually be attending the funeral of the
member of the immediate family and/or have to attend to pre- or post-burial
matters.

ARTICLE 26. Leaves of Absence26.1 Sabbatical Leaves26.1.1 PurposeThe purpose of a sabbatical leave is to increase the effectiveness of thefaculty member to the University and to afford that member opportunityfor professional development.26.1.2 Eligibility(A)An Association member shall be eligible for a sabbatical leavebeginning in his or her seventh year of continuous full-time serviceas a probationary or tenured faculty at the University, and in theseventh year following each sabbatical leave granted.(B)An Association member shall not normally be granted a sabbaticalleave during a terminal or retirement contract.(C)The eligible faculty member may select either a one-semestersabbatical leave at full compensation or two semesters. An eligiblefaculty member who selects the two-semester option shall becompensated at three-quarters (75%) of his or her annual(academic year) salary.(1)If eligible faculty apply for and are awarded a sabbaticalleave at 75% of their annual academic year salary pursuantto this Article, such sabbatical leave may be deferred byagreement of the University and faculty member. Deferredleaves shall be funded. Agreement to defer a sabbaticalpursuant to this clause shall not increase the seven (7) yearwaiting period for eligibility for a subsequent sabbaticalleave, except by mutual agreement of the faculty memberand the University. The decision to defer such leaves doesnot extend this provision beyond July 1, 2011 unless thisprovision is specifically renegotiated and agreed to by theparties. Faculty awarded such leaves through February2011 shall be eligible to take them the following year.(D)Sabbaticals are contingent upon staffing and schedulingrequirements and may be denied by the Dean if the sabbatical doesnot meet the purpose as set forth in 26.1.1.(E)A full-time faculty member in the fourth year of a probationaryappointment shall be eligible for either a one-semester sabbaticalleave at full compensation or two semesters at half compensationunder the following conditions:(1)Such faculty member shall be in good standing at theUniversity; e.g., shall not have performance or disciplinaryrelated problems.(2)Such faculty member shall have worked at the Universityfor at least three full years and no more than one (1) yearprior credit towards tenure shall have been awarded.Application for such leave shall be made by December 15by faculty in their third year of appointment as definedabove.(3)The plan, sabbatical and schedule of study for a facultymember awarded a fourth year sabbatical must be approvedin writing by the Dean.The following condition applies to fourth year sabbaticalleave provisions.Faculty awarded a fourth year sabbatical shall be eligiblefor a sabbatical leave six (6) years after they have beengranted a sabbatical leave, where such faculty havecomplied with all sabbatical leave requirements and haveachieved tenure at the University.(4)A faculty member who receives a sabbatical leave pursuantto 26.1.2 (C) shall not be eligible to receive anothersabbatical leave pursuant to 26.1.2 (A) until the seventhyear following a sabbatical leave.(5)Exceptions to the above (to expand eligibility) may bemade by the Dean. Such exceptions shall not be precedentsetting.26.1.3 ApplicationsApplication for sabbatical leave shall include the following:(A)The presentation of a definite plan for the scholarly use of thesabbatical.(B)An indication of the specific semester(s) for which the leave isrequested.(C)The description of any fellowship and/or grant pending or securedat the time of making application for sabbatical leave.(D)The applicant’s agreement to return to service with the Universityfor one academic year in the period immediately followingexpiration of the leave; or to refund the compensation paid him orher by the University during his leave, unless this obligation isspecifically waived or deferred by the University.(E)The applicant’s agreement to submit a written report on the extentto which he or she has achieved the purpose for which the leavewas granted; this report shall be submitted to the Dean of his or herschool or college.(F)Within each school or college, all applications for sabbatical leavesshall be submitted to the Dean on or before December 15th of thefiscal year preceding the University fiscal year in which the leaveis to begin.26.1.4 Conditions(A)The applicant is expected to sign a statement that she or he willreturn to the University for at least one (1) academic yearfollowing the sabbatical leave.(B)A report of the results of the sabbatical leave must be filed with theDean within ninety (90) days after the beginning of the semesterimmediately following the end of the sabbatical leave.(C)An individual on sabbatical leave shall not give, for compensation,personal service that will adversely affect the sabbatical leaveproject. Any service for compensation shall be reported to andmust be approved in advance by the Dean.(D)Formal study for an advanced degree is not normally acceptable asa sabbatical leave project. Exceptions to this regulation require thewritten approval of the Dean of the candidate’s school or collegeprior to filing of the application.(E)Faculty who fail to substantially complete all requirements for asabbatical leave shall not be eligible to begin accumulating timefor a subsequent sabbatical until such requirements are completed.26.1.5 Final approval or disapproval will be given in writing by the Dean on orbefore February 15th.26.1.6 A denial of sabbatical leave shall be subject to the grievance andarbitration procedure contained in Articles 38 and 39 of the Agreement.26.1.7 It is understood that the provision of sabbatical leaves at three-quarters(75%) of salary for two semesters (26.1.2 (C)) will not continueautomatically and must be renegotiated subsequent to July 1, 2008.26.2Special Leave26.2.1 “Special leave” refers to leave taken for purposes which include engagingin public service, formal study, research, or teaching at another institution.Among the factors considered is the likelihood, in the University’sjudgment, that the leave will make a significant contribution to theprofessional growth of the faculty member or the librarian. The term ofleave is ordinarily one year. It may be renewed only with permission ofthe Dean or Library Dean.26.2.2 For a probationary faculty member, scholarly leave of absence for oneyear or less will count as part of the probationary period for tenure as if itwere prior service at another institution unless the faculty member and theDean agree in writing to an exception to this provision at the time theleave is granted. Whether or not special leave is considered as service tothe University for purposes of advancement in rank, or as part of theprobationary period for tenure, or as counting towards eligibility forsabbatical, must be agreed to in writing by the Dean and the facultymember before the beginning of the leave.26.2.3 A special leave is a leave without pay or compensation, but it shall bepossible for the faculty member or librarian to make arrangements withthe Personnel Office to assume financial responsibility for payments inorder to keep medical or other insurance in force during the period ofleave, if so permitted by the suppliers of such insurance.26.2.4 A special leave should be applied for as early as possible, so that theUniversity can plan satisfactorily for the absence of the faculty member orlibrarian on leave. Applications shall be made to the Dean.26.2.5 A tenured faculty member granted special leave does not lose tenure rightsunless he or she does not return to the University within three (3) years.The faculty member or librarian shall return to the same step on the salaryscale which she or he would have enjoyed without the leave, unless otherarrangements, agreed upon in writing before the leave, have been made,provided she or he returns in one (1) year.26.3Sick Leave26.3.1 Sick leave for an extended period may be applied for through the Dean.Upon submission of a physician’s certification of illness, or other proof ofillness as required by the University, the University will pay up to threemonths’ compensation for probationary or tenured faculty members orlibrarians, only for the period of time which he or she is scheduled towork.26.3.2 After seven (7) days of disability, Voluntary Disability Insurance will payup to $840 per week and the University contribution will be reduced bythis amount. An informative brochure and further information areavailable in the Personnel Office. In order that voluntary insurance may beapplied for, it is the responsibility of the faculty member or librarian tonotify the Personnel Office as soon as possible, but no later than three (3)weeks after the beginning of sick leave.26.3.3 Faculty members or librarians are provided long-term disability insurancefor illness which lasts longer than six (6) months.26.3.4 If the University believes that a health condition is interfering with thescope or quality of the Association member’s professional responsibilities,the Association member shall be consulted in an attempt to resolve theproblem. If no agreement is reached, the Dean may require theAssociation member to request an appropriate leave of absence pursuant tothis Article, which shall normally be sick leave.26.4Jury DutyLeave of absence for jury duty shall be granted to a faculty member or librarianby the Dean. In such cases, the faculty member or librarian will receive his or hersalary less the amount given for jury duty.26.5Military LeaveThe University shall make provision for short leaves with pay [up to fifteen (15)days] for military training, and extended leaves without pay for military service ordefense work.26.6 Parental Leave, including Pregnancy Disability LeaveAn Association member shall be granted unpaid parental leave for a period of upto one (1) year for each pregnancy. This one (1) year leave for each pregnancy isintended to cover, individually or in combination, any periods of disability due topregnancy or related medical condition and of parental leave to be home with anewborn child. Faculty women on leave as a result of disability due to theirpregnancy or related medical conditions shall, upon request, receive sick leaveand disability leave pay for four (4) weeks prior to the expected delivery date ofthe infant and for six (6) weeks after the birth date. To receive consideration forpay for longer or alternative periods of time (in return for a non-teachingassignment), the Association member can consult with the Dean. The decision ofthe Dean in this matter shall be final.Parental leave benefits as outlined above shall not be abridged by the end orbeginning of the semester before or after the birth of the child. Whether parentalleave is counted as length of service for purposes of advancement in rank andsalary, or as part of the probationary period for tenure, or as counting towardseligibility for sabbatical leave, must be agreed to in writing by the Dean orLibrary Dean and the Association member before the beginning of the leave.26.7Funeral LeaveThe University shall grant paid funeral leave for up to three (3) working days inthe event of a death in the immediate family (spouse, legally domiciled adult (asdefined herein), child, stepchild, stepfather, stepmother, parent, brother, sister,father-in-law, mother-in-law or grandparents). It is the intention of this provisionthat persons that take such leave shall actually be attending the funeral of themember of the immediate family and/or have to attend to pre- or post-burialmatters.